Patron Use of Public Areas
Photographing and Videotaping in the Library
Photography or videography is generally permitted if it is for general Library promotion by the media, student projects, and/or strictly for personal use.
In order to protect the rights of individual Library patrons and to reduce distractions, photographing and videotaping on Library property are restricted as follows:
• Under no circumstances may the public, members of the media, or Library staff take photographs or videotape without the express permission of any Library patrons, staff, or volunteers who would be prominently included within the composition
• A photo release form must be completed if individuals’ faces are visible in the photos or video. Parents must complete the form for children under the age of 18.
Requests to photograph or videotape for commercial purposes are not permitted without approval by the Library Director. Requests for permission to photograph or videotape for commercial purposes must be submitted in writing for review by the Library Director.
Posting and/or Distribution of Information
The East Lake Community Library maintains a designated bulletin board for posting and distribution of informational literature. Display and distribution is reserved for library programs and services, non-profit agencies and local community organizations. If space permits, event flyers for other PPLC Libraries or governmental agencies are also permitted. No personal flyers, for-profit services or businesses, or services unrelated to the aforementioned agencies or organizations are permitted. On occasion, a local situation may warrant permission by the library director to permit a posting (e.g. lost dog). However, all postings will have the library director’s initials in the lower right corner or may be removed by library staff. Due to the lack of space, 8.5x11 inches is the preferred size. The library will not be responsible for returning any materials. Unapproved brochures, business cards, etc. left in public areas will be discarded.
Due to the Community Room's use during COVID-19 as a quarantine area for library materials, this area is closed to the public until further notice; also, Study Rooms are being utilized as staff work areas to abide by social distancing guidelines.
The East Lake Community Library premises are available for the use of members of the public to meet their needs in accessing information and for quiet enjoyment of library materials and equipment. The Library premises are also available as an educational support center. As part of its educational mission, the Library permits some tutoring on the premises in accordance with this policy.
The Library offers its space to those tutors who are authorized by the local Boards of Education to provide Homebound Instruction. The library also provides space to tutors who are volunteering their time via ESL or Literacy Volunteers.
Tutors who are being paid via private enterprise, that is, privately from a parent or caregiver, should not use the public space for their profit. PAID TUTORS SHALL NOT advertise or advocate the Library as their place of business. Library programs and needs shall at all times supersede private enterprise, or paid private tutoring. However, the Community Room is available to ANYONE for tutoring, homework help, etc. free of charge when it is available.
In all cases, tutors should come prepared to assist the students in his or her educational goal. The library cannot provide resources such as calculators, graph paper, flash drives, markers, etc.
ALL tutoring shall end 15 minutes before the library closes, so that staff may begin closing procedures.
Due to a severe lack of space in our library, study rooms and other public areas cannot be used for tutoring so that we can have adequate seating for our other patrons.
In line with Meeting Room policies and procedures:
Setup and takedown of all tables & chairs must be done by the individuals using the room; if tables are already set up, we ask that you return them to the perimeter of the room when you leave.
Any damage to carpeting, etc. will be the responsibility of the tutor and may result in an assessment and/or loss of use of the Community Room for tutoring purposes.
Library staff cannot be asked to take messages, call parents of students, provide supplies, or reserve tables. Availability is on a first-come, first-served basis.
Please check the library’s online calendar to determine if and when the Community Room is available; library programs and meetings take precedence.
The Library reserves the right to limit tutoring activities if space resources are monopolized or activities interfere with Library operations.
Study Room Policies and Procedures
Patrons who wish to use a study room must sign in at the Reference Desk. A valid library card is not necessary to use a study room. Study rooms may be used for a maximum of two hours per day; additional time due to extenuating circumstances (e.g. online exam, etc.) may be granted at the discretion of a building supervisor. Children under age 12 must be accompanied by an adult; Maximum occupants per room is THREE.
Users of the study rooms must follow the library’s Code of Conduct and are responsible for any damage in the room.
These rooms are not “sound proof”; conduct and noise are expected to be kept at a level conducive for study by patrons in the adjacent areas. The library is not responsible for accidents, injury, loss or damage to the private property of the individuals using the room.
Wi-Fi and electrical outlets are available in each study room.
Study rooms may NOT be reserved except by library staff/volunteers using a room for proctored exams or library-sponsored programs or services (e.g. SHINE).
Projects that involve materials including, but not limited to, glitter, paint, glue and other craft materials are not deemed appropriate for use in Library study rooms. There shall be no food in the study rooms. Covered beverages are allowed.
If both study rooms are occupied, a patron may sign up at the Reference Desk for the next available room.
Food and Allergies
The library recognizes that reactions of individuals to food allergies may result in serious medical conditions. The library also acknowledges that individuals have dietary restrictions due to cultural, religious and/or medical reasons. In the course of offering programs and services at the library, food may be served or used as part of a craft or art activity. Patrons who have restricted diets and allergies are responsible for monitoring their own dietary needs. Parents, guardians, and/or custodial caregivers of minors attending library functions are responsible for their children’s dietary needs. The library will endeavor to provide a proposed menu for patrons if so requested. The library does not monitor food brought in by outside groups utilizing our facility.
Public Speech and Petitioners
The First Amendment of the United States Constitution allows certain types of speech on public sidewalks. The East Lake Community Library supports this right, and makes efforts to allow and encourage free speech while maintaining a safe and enjoyable library experience for patrons.
The library allows petitioners near the driveway and parking area, but not in the entryway or under the arcade overhang. The library does not permit use of landscaped areas on library property, except for certain Library-sanctioned events.
Library staff may request identifying information from those using library sidewalks and/or grounds.
Persons using the library sidewalks may not block walking paths, stand in the way of people approaching the building, or harass library patrons. Persons using the sidewalks and/or grounds may not call out to patrons or passersby and may not create any kind of disturbance in front of the library.
Persons using the library sidewalks may set up a small table, so long as the table does not block the library entrance, the roadway, sidewalk or path of ingress to and egress from the entrance. The library prohibits persistent petitioning, soliciting or setting up any temporary or permanent furniture or display inside the arcade or arcade overhang or on any ramp or handicap parking area to ensure the smooth flow of traffic and safe and assured access in and out of the building.
Persons using the library sidewalks may carry signs, so long as those signs do not interfere with the reasonable access to the library. They may affix signs to their small table, but may not affix signs to the building or any other structure, fixture or plant on the property.
The library prohibits collection of fees or donations of any kind on library property and sales of any type, except during library-sanctioned events sponsored by authorized groups. The library has no obligation to, and will not provide any library-owned furniture or equipment for use on the library sidewalks or grounds, except for library-sanctioned events.
The library does not endorse the aims, policies, or activities of any group, organization, or individual using library sidewalks or grounds.